How To Equip Your Conference Room For Optimal Use
To be effective, a conference room must have the necessary audiovisual components. A properly equipped room is the key to having a successful meeting. When the right tools are used, meetings and conferences are much more productive than they would otherwise be.
Audio/video displays
The focal point of any conference room is its display. For meetings with remote attendees, it is a critical piece of communication equipment. Even if everyone attending the meeting is in the conference room, the display is where attendees can simultaneously view presentations made on laptop computers and other mobile devices.
Depending on the size of the conference room, the display may contain either one screen or two. Single screen displays are usually equipped with the technology to support plug-and-play. the main screen is generally used for shared content, while the screen-in-screen is where remote meeting attendees can be seen.
Any company that relies heavily on video calls is one that can benefit from a dual display. Companies that use video conference calling often choose to have a tri-display. This enables them to see video calls and presentations at the same time, enhancing the productivity of any meeting.
Video/audio conferencing
Depending on a company's needs, their meeting room should be equipped with audio and/or video conferencing equipment. The equipment needs to be sophisticated enough that companies can communicate even if they use different conferencing software programs.
Speakers/microphones
No conference room is complete without both speakers and microphones. These pieces of equipment can be incorporated into the ceiling or mounted on a conference room table. The other option is to have a soundbar installed under the audiovisual display. This is the option most often taken in small conference rooms.
Video camera
The video camera in a conference room is crucial to being able to hold video calls with remote meeting participants. The layout of a particular conference room may call for a camera that captures images at 180 degrees. For larger conference rooms, experts recommend a pan-tilt-zoom camera.
Video control panel
The video control panel is what allows for easy access to and use of a conference room. The panel should be easy enough for anyone to learn to use. This equipment can be used to support video calls as well as to display presentations.
Connectivity set-up
Conference rooms have one of three ways to connect; wireless, wired or both. Companies must determine which option is the best for their needs.
Interactive whiteboard
A conference room with an interactive whiteboard improves communication. Being able to share visual cues can make a presentation more concise.
Obtaining audiovisual components
BCS Consultants are the number one choice in the industry for audiovisual equipment, including team collaboration tools. Contact us for assistance in setting up a conference room. We are skilled at helping teams to collaborate and stay connected.
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